Moisture Control Solutions for Document Storage

Why is Document Storage Important?

Protecting Document Quality: Properly preserved documents retain their original appearance and avoid deterioration or decay. For essential materials such as financial records, contracts, and confidential data, maintaining the quality of documents is crucial for safeguarding valuable information. Effective storage also helps eliminate health risks for users.

Enhancing Work Efficiency: Neatly and systematically organized documents make retrieval easier. This is especially beneficial for research-related materials, aiding in the study of history, culture, economics, and society.

Paper documents turn yellow when not stored properly

Ensuring Continuity: Document storage is vital for passing down and building upon the achievements of previous generations.

Supporting Policy Planning: Document preservation is a fundamental task that serves as a foundation for governmental and organizational control, management, and the development of plans and social projects.

The Impact of Humidity on Document Storage

Mold Growth: Vietnam’s tropical monsoon climate results in consistently high humidity levels, typically around 80%, and even higher during the rainy season. When humidity exceeds 60%, mold begins to form, damaging paper, photographs, and other materials, and producing unpleasant odors.

Paintings are adversely affected by high humidity

Fading and Warping: Ink and paint used on books, documents, and artworks are susceptible to fading or smudging in high humidity, leading to loss of content. Moreover, paper can become warped or decay when exposed to excessive moisture.

Corrosion: Many documents and images contain metallic elements that are highly prone to corrosion in humid conditions, leading to severe damage.

Books are deformed by high humidity

Paper-based materials, such as books, newspapers, photographs, and artwork, are highly hygroscopic, making them vulnerable to deformation and damage. Therefore, preserving paper materials is particularly critical for important documents, books, and images housed in museums, tax departments, and archival centers. Different types of materials require different levels of humidity for optimal preservation, specifically: 

With these humidity levels, the best way to preserve them from mold is to use devices that can adjust humidity as required. This will help ensure quality archived documents with standard humidity levels while also keeping the storage space dry.

Dehumidifiers – Optimal Humidity Control for Document Storage

Dehumidifiers are known for their role in humidity control across warehouses and their applications in drying processes. They are also an ideal choice for handling moisture issues in document storage at museums, libraries, archives, and similar facilities, offering numerous practical benefits:

Maintain Appropriate Humidity Levels

The optimal humidity range for document storage typically falls between 45% and 55%. Dehumidifiers help maintain stable humidity levels, minimizing the risk of mold growth and issues related to document deformation.

Prevent Damage from Humidity

High humidity can cause paper to decay or warp, while low humidity makes paper brittle and prone to cracking. Dehumidifiers maintain a balanced humidity level, protecting paper and other stored materials from damage. Beyond paper, materials like wood are also highly sensitive to moisture and require appropriate humidity for preservation.

Protect Machinery and Equipment

Modern storage facilities often include equipment like scanners, electronic document readers, and digital preservation devices. These machines must operate in dry conditions to ensure efficiency and longevity. Dehumidifiers not only protect documents but also help maintain the lifespan of these devices.

Ensure Human Health

In museums, libraries, and document storage offices, high humidity not only affects documents and equipment but also impacts the health of staff and visitors. With dehumidifiers, the space becomes safer, healthier, and more comfortable.

Kosmen – Trusted German Dehumidifier Brand

Kosmen is a leading German brand offering dehumidifiers and air purifiers equipped with advanced technology. Kosmen products are designed with user-friendly features, high durability, and energy efficiency.

Key features of Kosmen dehumidifiers include: adjustable humidity settings (40%, 50%, 60%, 70%, CO), timer settings from 1 to 24 hours, remote control via Wi-Fi app, negative ion filtration, and more.

To meet diverse needs, Kosmen offers a wide range of dehumidifiers suitable for different spaces. For document storage offices under 100m², Kosmen's residential dehumidifiers are ideal. Users can select models based on capacity and coverage area:

• Kosmen KM-12N Dehumidifier: Capacity of 12 liters/day, suitable for areas of 10 – 40m².
• Kosmen KM-20N Dehumidifier: Capacity of 20 liters/day, suitable for areas of 40 – 80m².
• Kosmen KM-30N Dehumidifier and Air Purifier: Capacity of 30 liters/day, suitable for areas of 70–100m². This model includes a triple filtration system (pre-filter, HEPA, and activated carbon), making it perfect for libraries or document rooms with frequent visitors.
• Kosmen KM-60S Dehumidifier: Capacity of 60 liters/day, suitable for spaces of 50 – 110m².

Kosmen household dehumidifiers are suitable for small and medium spaces

For larger spaces over 100m², such as national museums or large libraries, Kosmen provides high-capacity dehumidifiers:

• Kosmen KM-90S Dehumidifier: Capacity of 90 liters/day, suitable for areas of 90 – 120m².
• Kosmen KM-150S Dehumidifier: Capacity of 150 liters/day, suitable for areas of 120 – 200m².
• Kosmen KM-180S Dehumidifier: Capacity of 180 liters/day, suitable for areas of 200 – 250m².

Kosmen dehumidifiers have a variety of designs for each need

Kosmen Vietnam operates through 4 branches and over 200 distributors nationwide, making their products easily accessible. Additionally, customers can enjoy numerous benefits when purchasing Kosmen products, such as:

• Guaranteed authentic German technology
• Attractive discount programs
• Free nationwide delivery, installation, and maintenance
• 24-month warranty for devices and 36-month warranty for compressors
• In-depth technical consultations and on-site surveys to optimize costs
• 30-day replacement warranty for manufacturer defects

For product inquiries, customers can visit Kosmen Vietnam’s website, official fan page, e-commerce platforms, or contact the hotline at 0888 787 959 for detailed consultation.

Contact information

Head office: No. 27B Street 12,Hiep Binh Phuoc Ward, Thu Duc city, Ho Chi Minh City 

Ha Noi Branch: No. NV 4.7 Hai Au 2 Street, Cau Buu Urban Area, Thanh Tri District, Ha Noi City

Da Nang Branch: No. 385B Hai Phong Street, Tan Chinh Ward, Thanh Khe District, Da Nang City 

Da Lat Branch: No. 1A Hoang Van Thu Street, Ward 4, Da Lat City

Hotline: 0766 899 799 (North) - 0888 787 959 (Southern) - 0961 061 076 (Central Highlands)

Website:https://kosmen.com.vn/ 

Fanpage:https://www.facebook.com/KosmenVietnam